At Staging Solutions, we live by our mission of Work Hard, Play Hard. We’re a growing, creative, and fast-paced company where every team member makes an impact. Our Business Enablement team ensures that day-to-day operations run smoothly so our employees can focus on delivering great work.
We’re seeking an Office Coordinator who thrives in an environment where no two days are the same. This is a hands-on role where you’ll support the daily functions of the office, manage essential vendor relationships, and keep things running efficiently for the whole team.
If you’re detail-oriented, highly organized, and enjoy being the go-to person who “makes things happen,” this role is for you.
What You’ll Do
• Manage the Business Enablement department email inbox and route requests appropriately.
• Assign, track, and distribute approvals internally and externally for timely processing.
• Process invoices and prepare weekly check run.
• Manage all incoming and outgoing mail, packages, and deliveries.
• Maintain and update vendor and contractor files, including W-9s and Certificates of Insurance (COIs).
• Respond to vendor and contractor inquiries in a professional and timely manner.
• Coordinate with external contractors and vendors on communication, documentation, and compliance.
• Process, reconcile, and allocate credit card statements.
• Oversee general office management functions, including filing systems, supply acquisition, and office technology.
• Serve as the point of contact for employees’ general office needs.
• Maintain a clean, organized, and functional office environment.
• Take on additional responsibilities as assigned.
What You’ll Bring
• Proven experience as an Office Coordinator, Office Administrator, or in a similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail with a high degree of accuracy.
• Ability to work independently and prioritize effectively.
• A solutions-oriented approach with clear and concise communication skills.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Google Workspace (G Suite), and QuickBooks.
• Familiarity with office management procedures and basic accounting principles.
• A proactive mindset — you look for ways to improve processes and boost efficiency.
What’s In It for You
• A collaborative, supportive, and fun work environment.
• Exposure to all aspects of a growing company — you’ll wear many hats and learn quickly.
• Opportunities to contribute ideas and help shape how our office operates.
• A culture that values initiative, accountability, and celebrating wins together.
At Staging Solutions, you’ll be part of a vibrant, creative team that values collaboration, innovation, and delivering extraordinary results. We’re proud of our company culture, and we hope you’ll share that pride with us as we create unforgettable experiences for our clients.
Join us and shape the future of live events!